The Art Society – Privacy Policy

The Art Society and its subsidiary and affiliated companies are committed to preserving the privacy of all visitors to websites (the “Websites”) owned or controlled by The Art Society. Please read the following privacy policy to understand how The Art Society uses and protects information that you provide as a result of accessing the Websites. By registering or making any reservation via the Websites you consent to the collection, use and transfer of your information under the terms of this policy. If after reviewing this policy you have any questions or privacy concerns please send an e-mail to  membership@theartsociety.org

or send a letter to:

Communications, Societies & Membership Department
The Art Society
8 Guilford Street
London WC1N 1DA

Information that we collect from you

When you visit, register or order products or services on the Websites you may be asked to provide certain information about yourself (“personally identifiable information”) so that we can provide you with a particular service. For example, if you would like to book a place on one of our courses or events, we will ask you for information such as your name, address, telephone number, e-mail address and credit card number to process your booking. We will use your e-mail address to send a confirmation and, if necessary, might use the other information to contact you for help to process the booking. We may also use your e-mail address to notify you about future courses or events as described in the E-Mail section of this policy, but you can opt out of e-mails at any time by following the procedures outlined in that section of this statement.

Browsing

The Websites do not collect personally identifiable information from your computer when you browse them and request pages from our servers. This means that, unless you voluntarily and knowingly provide us with personally identifiable information, we will not know your name, your e-mail address, or any other information about you. When you request a page from the Websites, our servers log the information provided in the HTTP request header including the IP number, the time of the request, the URL of your request and other information that is provided in the HTTP header. We collect the HTTP request header information in order to make the Websites function correctly. We also use this information to better understand how visitors use the Websites and how we can improve their content and functionality.

Use of Information

The personally identifiable information you provide to us will be used to enable us to provide a particular product or service. The information is stored for record-keeping purposes only and is not accessed again. Unless you tell us otherwise, the information you provide may be used by us for direct marketing of other products and services provided by The Art Society or the products and services of selected reputable third parties with whom The Art Society has a strategic marketing relationship because they offer products or services that we believe would of interest to you. If you do not wish to receive this information, please let us know.

We have implemented technical, managerial, and operational security, rules, procedures and measures, to ensure that your personal information is held within operating environments that are not available to the public. We take steps to guard against unauthorised access, improper use, alteration, destruction, and accidental loss of personal data. This includes rules for all our staff with access to the servers or databases that hold your personal information.

Although we make every effort to create a secure environment for your personal information, we cannot guarantee the safety of any personal information you transmit to us online.

Disclosure of Information to Third Parties

The Art Society uses the services of third parties, such as e-mail service providers and marketing companies that act as agents on its behalf. These parties are contractually prohibited from using personally identifiable information for any purpose other than for the purpose The Art Society specifies. In addition, we may disclose your personally identifiable information to successors in title to our business. We do provide non-personally identifiable information to certain service providers for their use on an aggregated basis for the purpose of performing their contractual obligations to us. We prohibit the sale or transfer of personal information to entities outside of The Art Society for their use without your approval.

Cookies

Our Websites use “cookie” technology. “Cookies” are encrypted strings of text that a website stores on a user’s computer.
The types of cookies that we use are referred to as “session” cookies and “persistent” cookies. Session cookies are temporary and are automatically deleted once you leave our Websites. Persistent cookies remain on your computer hard drive until you delete them. We do not use cookies to gather information concerning your visits to other sites, nor ascertain any personally identifiable information about you apart from what you voluntarily provide us in your dealings with us. Cookies do not corrupt or damage your computer, programs, or computer files.

In addition, the service providers we use to serve and host our website, and/or deliver our e-mails, use session and persistent cookies, to track the number of times our Website is accessed and where the site was accessed from. Sometimes cookie technology is used to track the number of times an advertisement is viewed. In all cases, the cookie generated from the advertisement or e-mail does not contain any personally identifiable information and will remain on your hard drive until you delete it.

You may set your browser to block cookies (consult the instructions for your particular browser on how to do this), although doing so will adversely affect your ability to perform certain transactions, use certain functionality and access certain content on our Websites.

E-Mail

It is our intention to send you only e-mail communications that will be useful to you and that you want to receive. We may periodically contact you via e-mail and provide information about courses and events that may be of interest to you. We use a third party e-mail service provider to send e-mails. This service provider is prohibited from using your e-mail address for any purpose other than to send e-mail relating to our products and services. In addition, we may send you e-mail communications relating to the promotions of select, reputable third parties with whom we have a strategic marketing relationship because they offer products or services that we believe would be of interest to you. If you do not wish to receive such information please let us know.

Links

Our Websites may contain links to other sites. Please be aware that The Art Society is not responsible for the privacy practices and policies of such other sites. The policies set forth in this statement apply only to this Website and not to the websites of any other person.

Legal Issues

You have a right under English law to access any personal information about you that is held by The Art Society. To obtain a copy of any such information, please write to us at the address indicated above.

The Art Society will only disclose personally identifiable information without your permission when required by law, or in good faith belief that such action is necessary to investigate or protect against suspected criminal activities to our guests, visitors, associates, or property (including this site), or to others.