Data Protection Statement

Sharing information with others

Sometimes we have to confirm or share information with other organisations. If we need to do this, we will make it clear to you on the forms you complete giving us the information.
We will draw up an agreement with the organisation that we need to share the information with as appropriate. This is so that both sides understand why the information is being passed on, and what use can be made of it. In some cases, a third party organisation, such as a funding body, may draw up the agreement.

Information quality

We will make sure that the information about you is accurate and up to date when we collect or use it. You can help us with this by keeping us informed of any changes to the information we hold about you

Information security

We will keep information about you secure.
We will protect your information against unauthorised change, damage, loss or theft.

Keeping information

We will hold information about you only for as long as is necessary. After this, we will dispose of it securely and properly.


We will tell you what kinds of information we hold and what we do with it.

Access and correctness

Whenever possible, we will let you see the information we hold about you and correct it if it is wrong.

In general

  • We will comply with the Data Protection Act 1998 and any subsequent legislation on information handling and privacy.
  • We will do this through the NADFAS Data Protection Policy.
  • We will help you with any questions or problems that you may have with the Data Protection Act 1998, the Human Rights Act 1998 or the Freedom of Information Act 2000.
  • If we cannot help you, we will give you advice on where to write to get the information you may need.

Our Commitment

  • We will only collect information that is necessary for what we do.
  • We will be fair in the way we collect information about you.
  • We will tell you who we are and what we intend to do with the information about you.
  • Where practicable, we will collect information directly from you.
  • If we collect information about you from someone else, we will make sure you know that we have done this whenever possible.


In the future, we may need to change this policy. All changes will be made here so that you will always know what information we gather, how we might use that information and whether we will disclose it to anyone.